The Reach 4 the Wind Ltd is committed to protecting and respecting your privacy.

The Reach 4 the Wind Ltd needs to process certain personal data in order to do important stuff like register your successful completion of an ARA course with the RYA, take course and training bookings and issue and keep records for insurance perposes .

We take your privacy very seriously and never pass on your personnal date to third parites with out your permission.

We collect personal information at different times. These include when you: contact Reach 4 the Wind Ltdand ask for information about one of our services, When you make a booking with Reach 4 the Wind Ltd

• you contact Reach 4 the Wind Ltd for information regarding our services
• you You make a booking with Reach 4 the Wind Ltd

Common information we ask for includes:

• Your name, address, e-mail address and phone number in order to contact you.
• Photographs for instance in connection with photo verified certificates (such as the ICC)
• For those participating in events, training programmes, squads or teams;
• Details of any relevant medical conditions which could affect your participation (which will only be collected when you have provided your express consent)
• the name, address, email address and phone number of your next of kin and/or emergency contact
• details of any relevant training records and training plans
• details of your participation and performance in sporting events and competitions
• any relevant dietary records and details of your dietary requirements

When we collect information from you directly we explain the reason for collecting that information at the time of collection.

To fulfil a contract with you;

• to administer your Booking and provide you will joining instructions, invoices and bookiking forms
• to provide you with any products and services that you request from us including: items purchased from us, event entries, squad participation, equipment loans, coaching and training services and examination and assessment services
• to register you as a qualification or credential holder
• to keep you up to date with certain information when this is required because you hold a particular qualification
• to pass on to the RYA information to record the successful complition of an RYA qualification.

When it is in our legitimate interests, and our interests are not overridden by your own interests;

• to ask questions for the purposes of market research
• to provide you, with information about goods or services we feel may interest you that are similar to those that you have already obtained, purchased or enquired about. If you are an existing customer, we will only contact you by electronic means (e-mail or text message) with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you

When we have obtained your consent to do so;

• when you have opted in to receive email newsletters and other marketing materials

We may share your information with certain third parties including:

• The RYA 
• examiners, inspectors, assessors, trainers and coaches who require the information in order to provide services which you have requested or to conduct any examinations or assessments which you have requested (and who may need to pass the same to emergency and medical services providers, who may be located outside of the EEA)
• race officers and race organisers of events you have enetered as a Crew Member who require the information in order to look after your welfare (and who may need to pass the same to emergency and medical services providers, who may be located outside of the EEA)
• sporting regulatory bodies and law enforcement agencies both in the UK and overseas (including countries outside of the EEA) when it is necessary to comply with our legal obligations
• organisers of sporting events in which you propose to participate both in the UK and overseas (including countries outside of the EEA).

We may also disclose your personal information to third parties:

• if we are under a duty to disclose or share your personal information in order to comply with any legal or regulatory obligation, or in order to enforce or apply any contract or terms in force between you and us; or to protect the rights, property, or safety of RYA, our customers, members or others. This includes exchanging information with other companies and organisations for the purposes of security, law enforcement, fraud protection and credit risk reduction
• if you ask, to provide any verification of your qualifications or experience or if you refer any person to us to obtain any verification of your qualifications or experience, we may use your information to provide the verification sought

We will only disclose as much information as is required for the third party to fulfil the particular function and where required to do so we will have a contract in place with third parties requiring them to keep your information secure and not to use if for their own purposes.

We may choose to publish certain information in the public domain or the press:

• We may ask for your consent to use your image or certain personal information for publicity purposes.
• In certain limited situations it may be in our legitimate interests to publish certain personal information about you without asking for your consent. Examples include publishing race results, mentioning you by name in press releases or articles, publishing lists of squad or crew names or publishing decisions reached under the Racing Rules of Sailing.  Before publishing such information we will consider the potential impact publishing may have on you, and your rights, and ensure that these are not overridden by our own interests.

We may keep and process your personal information for as  long as necessary to fulfil the purposes we collected it for, or for as long it is necessary to do so for legal reasons.

We will review your personal information regularly to establish whether we are still entitled to process it. If we decided that we are not entitled to do so, we will stop processing your personal information to the extent that it is appropriate to do so and securely delete or anonymise it.

To determine the appropriate retention period, we will consider the amount, nature and sensitivity of that information, the potential risk of harm from unauthorised use or disclosure, and whether we can achieve the purposes for which we process that personal information through other means.

In some cases you can ask us to delete the personal information we hold about you. Please see the section below titled your rights.

Your information may be held at our offices, or on secure servers either owned by use or by one of our data processing partners. On occasions your information may be transferred to or stored at other locations, for instance when participating in events. We have in in place reasonable technological measures and operational procedures to safeguard your personal information from unauthorised access.

You have the following rights in relation to the personal information we hold about you:

• to receive a copy of your personal information we hold
• to be provided with information about how your personal information is processed
• to have your personal information corrected
• to have your personal information erased. Please be aware that erasing your personal information may prevent us from continuing to provide services to you.
• to object to or restrict how your personal information is processed
• to have your personal information transferred to yourself or to another business in certain circumstances

In many cases you can exercise these rights by writing to Reach 4 the Wind Ltd or by making a request to info@reach4thewind.co.uk